Use Case 5: Document Compliance Audit

Scenario

The compliance officer needs to audit which documents were accessed and by whom over the past 30 days.

Using the Activity Log

1. Access the Activity Log

1. Log in as an administrator.
2. Navigate to Server → Activity Log.

2. Filter the log

1. Set the date range filter to the last 30 days.
2. Filter by action type: Downloaded to see all downloads.

3. Export for review

1. Click Export.
2. The log is downloaded as an Excel spreadsheet.
3. The spreadsheet contains: timestamp, user, action, document name/path, and access method (UI, WebDAV, or API).

4. Per-document audit

For specific documents of interest:

1. Navigate to the document in the Documents section.
2. Select the document and click the History tab in the right panel.
3. The full activity history for that specific document is shown — every view, download, edit, share, and email delivery.

Result

Complete audit trail suitable for compliance reporting.